Consolidating supplier evidence collection across a property portfolio

Background

Birchwood Hospitality Partners manages a growing collection of boutique hotels and extended-stay properties. As the portfolio expanded, supplier evidence collection became increasingly fragmented — each property negotiated its own vendor relationships and stored documentation locally.

The Solution

Birchwood adopted Ordinant Carbon Solutions to bring supplier evidence into one system across its properties. The platform gave each hotel a clear submission checklist while giving corporate teams visibility into what had been received and what was still outstanding.

• Standardized evidence requirements for energy, waste, and water suppliers
• Property-level dashboards showing completion status
• Central archive replacing email threads and shared drives

“We finally stopped losing invoices in someone’s inbox.”

The rollout included on-site training for general managers and a phased go-live that prioritized properties with the highest reporting obligations.